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Ecology Clearance Record

Written from experience on CTRL, Crossrail and Network Rail

This ecology clearance record shows that protected species were considered before vegetation clearance or ground disturbance: what checks were made, what was found, any specialist survey, the restrictions and mitigation agreed, and the ecologist’s approval to proceed.

Page 1 of the Ecology Clearance Record templateSee what you get →

Completed except the facts only you know

£25 + VAT

£30 inc. VAT

  • Fills in: Header details and the items to check for your project.
  • Stays [TO CONFIRM]: References, names and locations you haven’t given us. Results, readings, dates and signatures are left blank.
  • A competent person must review before use.
  • Company logo in header
  • Delivered in minutes
  • Word document (.docx)
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Template

£9 + VAT

£10.80 inc. VAT

Blank form — fill in yourself

  • Word document (.docx)
  • Guidance notes included
  • Instant download
  • Use on any project

Prices exclude VAT: UK customers pay 20% VAT; VAT is not charged for customers outside the UK.All documents are drafts. Placeholders marked [TO CONFIRM] must be completed with your site-specific details. A competent person must review before use on site.

What it's for

Several species found on construction sites are protected by law, including nesting birds, bats, great crested newts and badgers. Disturbing them can be an offence, and can stop the job. A signed record shows the checks were done and the restrictions were followed, which matters if anyone later questions the clearance.

When you need it

Before clearing vegetation, removing trees or hedges, or disturbing ground where wildlife could be present. Pay particular attention during the main bird nesting season, typically March to August.

Who signs it

The ecologist, approving the work to proceed, and the project manager.

What's inside

  • The area to be cleared or disturbed, with a grid reference
  • A protected species check for bats, great crested newts, badgers, nesting birds, reptiles and others
  • A note on nesting birds and the Wildlife and Countryside Act 1981
  • Whether a specialist survey is needed, the ecologist and the report reference
  • Clearance restrictions on dates, areas and conditions
  • Mitigation measures, and whether a licence or permit is needed
  • Ecologist and project manager sign-off

FAQ

Can we clear vegetation during the nesting season?
Only after a check immediately beforehand by an ecologist or other competent person finds no active nests. It is an offence to damage or destroy an active nest, so any found must be left until the birds have fledged.
Do we always need an ecologist?
Not always, but if there is any sign that protected species could be present, a suitably qualified ecologist should assess it before work starts.
What if a licence is needed?
Some work affecting protected species needs a licence before it can go ahead. The template records whether one is needed.
What is [TO CONFIRM]?
Details only you know, such as references, names and locations. We never guess these. They appear as highlighted [TO CONFIRM] placeholders, and the form opens with a list of every one. Results, readings, dates and signatures are left blank for completion at the time.
Can I edit the document?
Yes. Both options are Word documents you can edit freely.
Do I still need to review it?
Yes. A competent person must check every document against the actual site and works before it is used. ClarusDocs gives you a complete first draft, not a substitute for that check.

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