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Material Delivery Record

Written from experience on CTRL, Crossrail and Network Rail

This material delivery record checks each delivery to site against the order and the specification before it is accepted, and records whether it was accepted or rejected and why. It gives you QA evidence for every material that goes into the works.

Page 1 of the Material Delivery Record templateSee what you get →

Template

£6 + VAT

£7.20 inc. VAT

Blank register — fill in yourself

  • Word document (.docx)
  • Guidance notes included
  • Instant download
  • Use on any project

Prices exclude VAT: UK customers pay 20% VAT; VAT is not charged for customers outside the UK.All documents are drafts. Complete the placeholders with your own details, and have a competent person review them before use.

What it's for

Materials that are wrong, damaged or uncertified are far cheaper to reject at the gate than to remove after they have been built in. The record makes the person receiving the delivery check it properly and keeps the delivery note, batch and certificate references in one place for the QA file.

When you need it

For every delivery of materials that go into the permanent works, and particularly for concrete, drainage pipes and other specified products.

Who signs it

The person receiving each delivery enters their name against it.

What's inside

  • A landscape delivery table with date, time, supplier, vehicle, material, quantity, delivery note, specification reference, batch or certificate number, condition, accepted or rejected with the reason, and who received it
  • Concrete delivery ticket checks: strength or designated mix, mix details, consistence, admixtures and water, time of batching, and the ticket reference
  • Drainage pipe checks: manufacturer, diameter, material, strength or stiffness class, the BS EN reference marked on the pipe, and the condition of ends, sockets and seals
  • A note on rejecting and recording anything damaged, out of specification or without certification

FAQ

Can water be added to concrete on site?
Not unless the specification allows it and the concrete producer agrees. Any water or admixture added on site should be recorded on the delivery ticket. Unauthorised water reduces strength.
What if a delivery is partly wrong?
Accept what meets the specification, reject the rest, and record the reason so it can be taken up with the supplier.
Where should delivery notes be kept?
In the project QA file, with the delivery note reference recorded in the register so each item can be traced.
What are the [PLACEHOLDERS]?
Purple text in square brackets, such as [COMPANY NAME], marks the details you fill in. Replace each one with your own details, and remove anything that doesn’t apply, before the document is used.
Can I edit the document?
Yes. It’s a Word document you can edit freely.
Do I still need to review it?
Yes. A competent person must check every document against the actual site and works before it is used. ClarusDocs gives you a complete first draft, not a substitute for that check.

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