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Inspections

Commissioning Record Template

Written from experience on CTRL, Crossrail and Network Rail

This commissioning record template documents the commissioning and testing of each installed asset or system, such as pumps, penstocks, control panels and other plant, before it is handed over to the client.

Page 1 of the Commissioning Record TemplateSee what you get →

Completed except the facts only you know

£25 + VAT

£30 inc. VAT

  • Fills in: Header details and the items to check for your project.
  • Stays [TO CONFIRM]: References, names and locations you haven’t given us. Results, readings, dates and signatures are left blank.
  • A competent person must review before use.
  • Company logo in header
  • Delivered in minutes
  • Word document (.docx)
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Template

£9 + VAT

£10.80 inc. VAT

Blank inspection record — fill in yourself

  • Word document (.docx)
  • Guidance notes included
  • Instant download
  • Use on any project

Prices exclude VAT: UK customers pay 20% VAT; VAT is not charged for customers outside the UK.All documents are drafts. Placeholders marked [TO CONFIRM] must be completed with your site-specific details. A competent person must review before use on site.

Why it matters

When the dispute arrives, the question is always: what did you have in place and when? This document is the answer.

What it's for

An asset that is installed is not the same as an asset that works as designed. The commissioning record shows that pre-commissioning checks were done, that each test met its required result, who witnessed it, and what defects were found and closed. It goes into the O&M file and supports the handover.

When you need it

When each asset or system is commissioned, before handover. Use one record per asset or system, so that each can be traced through to the asset register and O&M file.

Who signs it

The witnesses sign it: the contractor, the client and, where required, the manufacturer’s representative.

What's inside

  • Asset details: reference, description, location, installer and design or performance specification
  • A six-point pre-commissioning checklist, including installation to drawings, connections, guards, flushing and electrical certification
  • A commissioning test table with the required and actual result, and pass or fail
  • A witness table
  • Defects found and the action taken
  • The commissioning certificate reference and the handover date

FAQ

Does this replace the manufacturer’s commissioning sheet?
No. Attach the manufacturer’s sheets or certificates. This record summarises the results and the sign-off in a consistent format.
Who should witness commissioning?
At least the contractor and the client, and the manufacturer’s representative where the warranty or specification requires it.
What if a test fails?
Record it as a defect, agree the action, and re-test before handover.
Where does the record go after handover?
Into section 8 of the O&M file, test and commissioning records, with the asset reference matching the asset register.
What is [TO CONFIRM]?
Details only you know, such as references, names and locations. We never guess these. They appear as highlighted [TO CONFIRM] placeholders, and the inspection record opens with a list of every one. Results, readings, dates and signatures are left blank for completion at the time.
Can I edit the document?
Yes. Both options are Word documents you can edit freely.
Do I still need to review it?
Yes. A competent person must check every document against the actual site and works before it is used. ClarusDocs gives you a complete first draft, not a substitute for that check.

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