Warranty and Guarantee Register Template
Written from experience on CTRL, Crossrail and Network Rail
This warranty and guarantee register template lists every warranty and guarantee for the materials, products and workmanship on a project, with who gave it, how long it lasts, when it expires, how to claim and what could make it invalid.
See what you get →Completed except the facts only you know
£25 + VAT
£30 inc. VAT
- Fills in: The register header for your project.
- Stays [TO CONFIRM]: Names and references you haven’t given us. Entry rows are left blank.
- A competent person must review before use.
- Company logo in header
- Delivered in minutes
- Word document (.docx)
Template
£9 + VAT
£10.80 inc. VAT
Blank register — fill in yourself
- Word document (.docx)
- Guidance notes included
- Instant download
- Use on any project
Prices exclude VAT: UK customers pay 20% VAT; VAT is not charged for customers outside the UK.All documents are drafts. Placeholders marked [TO CONFIRM] must be completed with your site-specific details. A competent person must review before use on site.
What it's for
Warranties are often lost in boxes of handover paperwork, and claims fail because nobody knows who to contact or because maintenance was missed. The register puts every warranty in one place for the client, with plain instructions on making a claim and keeping each warranty valid.
When you need it
At handover, as part of the O&M file. Start collecting the certificates as products are installed.
Who signs it
It is not signed. It is prepared by the contractor and handed to the client in the O&M file.
What's inside
- Project and client details
- A landscape register with item, supplier, type, duration, start and expiry dates, certificate reference, claims contact, and conditions and exclusions
- Examples of common warranties on civil engineering projects
- How to make a claim
- What can make a warranty invalid
- A table of maintenance needed to keep warranties valid
FAQ
- Should I use typical warranty periods?
- No. Record the period actually given on each certificate. The template’s examples tell you to do the same.
- Does the contractor’s liability end with the defects period?
- Not necessarily. Liability for latent defects can continue beyond it. Under the Limitation Act 1980, this is generally six years for a simple contract and twelve years for a deed. Other periods can apply, for example to negligence claims for latent damage, or under the Defective Premises Act for dwellings.
- What usually makes a warranty invalid?
- Missed maintenance, alterations by others without consent, use outside the design conditions, and reporting a defect late.
- Who keeps the register after handover?
- The client, as part of the O&M file. The claims contact for each item is in the register, so the client does not need to go back to the contractor first.
- What is [TO CONFIRM]?
- Details only you know, such as names, references and dates. We never guess these. They appear as highlighted [TO CONFIRM] placeholders, and the register opens with a list of every one. The entry rows are always left blank: we never invent entries, so you record them as the work goes on.
- Can I edit the document?
- Yes. Both options are Word documents you can edit freely.
- Do I still need to review it?
- Yes. A competent person must check every document against the actual site and works before it is used. ClarusDocs gives you a complete first draft, not a substitute for that check.
Related documents
- Snagging ListEvery snag at completion — prioritised, owned and closed
- Asset Register TemplateEvery installed asset — what, where, who maintains it and when
- Health and Safety File — Index and Cover SheetThe front sheet and contents list for the file the client keeps after handover
- O&M File — Cover Sheet and IndexA complete, well-structured O&M file the client can actually use
- Commissioning RecordProve each asset works as designed before it’s handed over
- Operator Training RecordShow the client’s team were trained to run what you built