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RIDDOR Reporting Guide and Checklist

Written from experience on CTRL, Crossrail and Network Rail

This RIDDOR reporting guide explains which accidents, dangerous occurrences and diseases must be reported to HSE under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013, who reports them and by when, with a checklist to show the right action was taken.

Page 1 of the RIDDOR Reporting Guide and Checklist templateSee what you get →

Free download

Free

No card, no account — just your email

Blank guide — fill in yourself

  • Word document (.docx), sent by email
  • Deadlines, specified injuries and dangerous occurrences, with a reporting checklist

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When an accident happens

Start with the Accident and Incident Report Form.

RIDDOR reporting guide What to report, who reports it, and when, with the regulation for each.Read the guide →

Prices exclude VAT: UK customers pay 20% VAT; VAT is not charged for customers outside the UK.All documents are drafts. Complete the placeholders with your own details, and have a competent person review them before use.

What it's for

After an accident, the last thing anyone wants is to work out the reporting rules from scratch. The guide sets out what is reportable in a form site managers can use quickly, with examples relevant to construction, and the checklist records that the report was made, the HSE reference, and who else was told.

When you need it

Keep it on site and use it after any accident, dangerous occurrence or diagnosis of a work-related disease. Check the full list on the HSE website before deciding something is not reportable.

Who signs it

The person who made the report, and the site manager.

What's inside

  • Who the responsible person is, and a space to agree who reports on your site
  • Reporting deadlines
  • Deaths, specified injuries, over-7-day injuries and injuries to non-workers
  • Dangerous occurrences relevant to construction, such as lifting equipment failure, scaffold collapse and contact with overhead power lines
  • Reportable occupational diseases, including hand-arm vibration syndrome, occupational dermatitis and occupational cancers
  • How to report online or by phone, and what records to keep
  • A reporting checklist and sign-off

FAQ

How quickly must an over-7-day injury be reported?
Within 15 days of the accident. The seven days do not include the day of the accident, but do include weekends and rest days.
Do over-3-day injuries need reporting?
No, but they must be recorded, for example in the accident book.
How long must records be kept?
At least three years for reportable events. The guide lists what each record should include.
What are the [PLACEHOLDERS]?
Purple text in square brackets, such as [COMPANY NAME], marks the details you fill in. Replace each one with your own details, and remove anything that doesn’t apply, before the document is used.
Can I edit the document?
Yes. It’s a Word document you can edit freely.
Do I still need to review it?
Yes. A competent person must check every document against the actual site and works before it is used. ClarusDocs gives you a complete first draft, not a substitute for that check.

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